Effective Date: 1st July 1, 2024
Introduction
Welcome to Gruvest! We are committed to responsible data management and adhere strictly to data protection laws. This Data Retention Policy outlines our procedures for managing the retention of personal data collected through our website and services to ensure efficiency, compliance, and respect for user privacy.
Purpose
This policy ensures that Gruvest retains personal data only for as long as necessary to fulfill the purposes for which it was collected or as required by law, helping us comply with legal obligations and respect individual rights.
Scope
This policy applies to all personal data held by Gruvest, including information about our clients, prospects, employees, and website users.
Data Retention Principles
- Minimization: We collect only the data necessary for specific, legitimate purposes and do not retain it longer than necessary.
- Limitation: Personal data is retained only for the period necessary to fulfill the purposes outlined in our Privacy Policy, unless a longer retention period is mandated by law.
- Accuracy: We take reasonable steps to ensure the data we hold is accurate and up to date.
- Security: Appropriate technical and organizational measures are implemented to protect personal data against unauthorized access, loss, or damage.
- Rights of Individuals: Individuals have the right to access, rectify, or request erasure of their personal data under certain circumstances. To exercise these rights, contact us at [insert contact details].
Data Retention Periods
- Client Data: Retained for the duration of the client relationship and for seven years thereafter to comply with legal and financial obligations.
- Prospect Data: Held for two years after the last interaction, unless consent is withdrawn sooner.
- Employee Data: Kept for the duration of employment and for six years post-termination to comply with employment and tax laws.
- Marketing Data: Retained until consent is withdrawn or as necessary to fulfill the initial collection purposes.
Deletion Procedures
Upon the expiry of retention periods, personal data is securely deleted or anonymized:
- Electronic Data: Permanently erased from all systems and backups.
- Physical Records: Securely shredded or disposed of properly.
Exceptions
Retention periods may be extended if required by a legal obligation or if the data is necessary for legal claims.
Review and Updates
This policy is reviewed annually to ensure it remains compliant with legal obligations and industry best practices. Any amendments will be communicated through our official channels.
Contact Us
For questions regarding this Data Retention Policy, please reach out to us at:
- Email: support@gruvest.com
- Phone: +36 70 674 8005
- Address: 1134 Budapest, Váci út 47/B. Ü-1.
By using Gruvest’s services, you acknowledge and agree to the terms outlined in this Data Retention Policy.
